Membership Credit Policy

SCOPE:

This Policy documents the guidelines for membership credit.

MEDICAL INJURY

A completed medical form must be submitted and reviewed by the KTA Board of Directors. The KTA will adjudicate rebates for time missed due to an injury.

Guidelines for refund vs credit:

· A credit will only be considered if a member is unable to play due to an injury or illness for a minimum of a month or longer.

· The completed form must be signed by a medical professional including Physiotherapists and Chiropractors.

· Temporary – a pro-rated amount may be credited to the members account towards their next membership purchased (either yearly or seasonal).

· Permanent – the Board may request a doctor’s medical report indicating the member is unable to play tennis again. A full or partial refund may be granted.

· Extenuating circumstances may prevail for a member resulting in a credit or refund. These circumstances are not black and white. The Board will review individual cases and adjudicate as deemed appropriate.  Confidentiality 

may be appropriate.

REFUNDS

Refunding fees will be considered an exception not the rule. All decisions to refund a membership must go through the Board. Refunds will not be granted if a member arbitrarily decides to quit playing during mid-season.

PRO-RATED MEMBERSHIP
 

Pro-rating a yearly membership will be at the sole discretion of the Board.  Yearly memberships are purchased during the month of October.  It is the expectation that returning yearly members purchase

their membership during the month of October.  A yearly membership extends from October to October. 

A new member arriving mid-season, may apply for a pro-rated membership.  The Board will review and approve the pro-rated amount.

Kamloops Tennis Association

Submit to KTA Board of Directors for adjudication

Date submitted to KTC office: __________________________

Member Name: _____________________________________________________________

Member Address: ____________________________________________________________

Member Phone: ________________________

Medical Professional Name: ___________________________ Phone number: _________________

Date of Injury / Illness: __________________________

Description of injury / illness:

__________________________________________________________________________________________________________________________________________________________________________

__________________________________________________________________________________________________________________________________________________________________________

Medical Professional Signature: _______________________________________

What type of tennis membership were you playing under at time of Injury / illness?

                                                                                              (Circle) INDOOR / OUTDOOR   

                                                                           (Circle) SEASONAL /   MONTHLY / YEARLY                                                        (Circle) Adult  /  Student  / Junior                       

Date of last membership fees paid:          ____________________________ 

Anticipated date of return to tennis play:  ____________________________

Reason and request for completing this medical form?

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________                      ____________________________

Members Signature                                                                Date 

____________________________________                          ____________________________

 Authorized by:  KTA Director                                               Date